What action should a Cardholder take to ensure compliance with the Governmentwide Commercial Purchase Card Program?

What action should a Cardholder take to ensure compliance with the Governmentwide Commercial Purchase Card Program?

• A. Conduct regular audits of their purchases
• B. Only make purchases during specified hours
• C. Engage in training once a year
• D. Consult with vendors before each purchase

Answer: (A)

The correct action for a Cardholder to ensure compliance with the Governmentwide Commercial Purchase Card Program is to conduct regular audits of their purchases. Regular audits help to maintain oversight and accountability by allowing Cardholders to review and verify that their transactions align with policy guidelines, and to ensure that all purchases made are necessary, appropriate, and within the limits of the program. This proactive approach can also identify any discrepancies or potential misuse of the card, thereby promoting compliance and preventing fraudulent activities. While engaging in training once a year can be beneficial for staying informed about the program's requirements, conducting audits is a more direct and effective way to ensure ongoing compliance. Monitoring purchases and reviewing them regularly is essential for maintaining the integrity of the procurement process, which is critical in government operations.

The correct action for a Cardholder to ensure compliance with the Governmentwide Commercial Purchase Card Program is to conduct regular audits of their purchases. Regular audits help to maintain oversight and accountability by allowing Cardholders to review and verify that their transactions align with policy guidelines, and to ensure that all purchases made are necessary, appropriate, and within the limits of the program. This proactive approach can also identify any discrepancies or potential misuse of the card, thereby promoting compliance and preventing fraudulent activities.

While engaging in training once a year can be beneficial for staying informed about the program's requirements, conducting audits is a more direct and effective way to ensure ongoing compliance. Monitoring purchases and reviewing them regularly is essential for maintaining the integrity of the procurement process, which is critical in government operations.