What action should be taken when a transaction exceeds the authorized limit?

What action should be taken when a transaction exceeds the authorized limit?

• A. Complete the transaction anyway
• B. Seek approval before proceeding
• C. Report it immediately
• D. Ignore it

Answer: (B)

When a transaction exceeds the authorized limit, it is essential to seek approval before proceeding. This action ensures compliance with the regulations governing the use of the Governmentwide Commercial Purchase Card (GPC). Exceeding the authorized limit could violate established protocols, which are in place to maintain proper oversight, accountability, and fiscal responsibility. By obtaining approval, the cardholder confirms that there is a legitimate need for the additional expenditure and that it has been authorized by the appropriate official. This not only helps to prevent unauthorized spending but also assists in maintaining the integrity of the procurement process within the Department of Defense. Engaging in open communication with supervisors or financial administrators ensures that all actions are transparent and documented, minimizing risks associated with misuse of government funds.

When a transaction exceeds the authorized limit, it is essential to seek approval before proceeding. This action ensures compliance with the regulations governing the use of the Governmentwide Commercial Purchase Card (GPC). Exceeding the authorized limit could violate established protocols, which are in place to maintain proper oversight, accountability, and fiscal responsibility.

By obtaining approval, the cardholder confirms that there is a legitimate need for the additional expenditure and that it has been authorized by the appropriate official. This not only helps to prevent unauthorized spending but also assists in maintaining the integrity of the procurement process within the Department of Defense. Engaging in open communication with supervisors or financial administrators ensures that all actions are transparent and documented, minimizing risks associated with misuse of government funds.