What actions must be taken if a GPC purchase exceeds the cardholder's limit?

What actions must be taken if a GPC purchase exceeds the cardholder's limit?

• A. The cardholder must seek proper authorization prior to purchase
• B. The purchase can be completed without any additional steps
• C. The cardholder must cancel the transaction immediately
• D. The cardholder must report the incident to their supervisor after the purchase

Answer: (A)

When a GPC purchase exceeds the cardholder's limit, it is essential that the cardholder seeks proper authorization prior to making the purchase. This ensures compliance with established policies and procedures, which are designed to maintain control over spending and ensure that funds are appropriately allocated and available. Obtaining authorization allows the cardholder to proceed with a valid purchase without violating the established spending limits, which are in place to ensure that cardholders manage funds responsibly. Following this process not only upholds accountability but also helps prevent any potential misuse of government funds and addresses budgeting concerns. Engaging in proper purchasing practices promotes ethical conduct and financial discipline within the organization. This action is critical to maintaining the integrity of the GPC program and ensuring that all transactions are conducted transparently and within regulatory guidelines.

When a GPC purchase exceeds the cardholder's limit, it is essential that the cardholder seeks proper authorization prior to making the purchase. This ensures compliance with established policies and procedures, which are designed to maintain control over spending and ensure that funds are appropriately allocated and available. Obtaining authorization allows the cardholder to proceed with a valid purchase without violating the established spending limits, which are in place to ensure that cardholders manage funds responsibly.

Following this process not only upholds accountability but also helps prevent any potential misuse of government funds and addresses budgeting concerns. Engaging in proper purchasing practices promotes ethical conduct and financial discipline within the organization. This action is critical to maintaining the integrity of the GPC program and ensuring that all transactions are conducted transparently and within regulatory guidelines.