What is one responsibility of a GPC cardholder when making a purchase?

What is one responsibility of a GPC cardholder when making a purchase?

• A. Ensure the item has a warranty
• B. Verify that the item is available for purchase and meets agency requirements
• C. Consult with a supervisor before every purchase
• D. Check for discounts available on the item

Answer: (B)

A key responsibility of a GPC cardholder when making a purchase is to verify that the item is available for purchase and meets agency requirements. This ensures that the purchase aligns with the organization's mission and complies with applicable regulations and guidelines. By checking availability, cardholders help to avoid unnecessary orders and ensure that the items being procured are indeed suitable for the intended purpose. This step is part of maintaining fiscal responsibility and ensuring that resources are utilized effectively within the agency. While understanding warranties, consulting with supervisors, and checking for discounts can all be beneficial practices, they do not constitute fundamental responsibilities directly tied to the legality and compliance in the purchasing process as established by the guidelines governing the use of the GPC.

A key responsibility of a GPC cardholder when making a purchase is to verify that the item is available for purchase and meets agency requirements. This ensures that the purchase aligns with the organization's mission and complies with applicable regulations and guidelines. By checking availability, cardholders help to avoid unnecessary orders and ensure that the items being procured are indeed suitable for the intended purpose. This step is part of maintaining fiscal responsibility and ensuring that resources are utilized effectively within the agency.

While understanding warranties, consulting with supervisors, and checking for discounts can all be beneficial practices, they do not constitute fundamental responsibilities directly tied to the legality and compliance in the purchasing process as established by the guidelines governing the use of the GPC.