Who is responsible for verifying proof of delivery documentation during the monthly transaction review?

Who is responsible for verifying proof of delivery documentation during the monthly transaction review?

• A. Cardholder
• B. Approving/Billing Official (A/BO)
• C. Supervisor
• D. Finance Officer

Answer: (B)

The responsibility for verifying proof of delivery documentation during the monthly transaction review falls to the Approving/Billing Official (A/BO). This role is crucial in ensuring that all purchases made with the governmentwide commercial purchase card are not only appropriate but also properly documented. The A/BO reviews transactions to confirm that goods and services were received as intended and that the associated receipts align with the cardholder's purchases. By verifying proof of delivery, the A/BO helps maintain accountability and compliance with government regulations and DoD policies. This process serves as a safeguard against fraudulent transactions and ensures that taxpayer dollars are being spent appropriately. The A/BO’s oversight functions as part of a broader system of checks and balances within the GPC program, which is vital for maintaining the program's integrity.

The responsibility for verifying proof of delivery documentation during the monthly transaction review falls to the Approving/Billing Official (A/BO). This role is crucial in ensuring that all purchases made with the governmentwide commercial purchase card are not only appropriate but also properly documented. The A/BO reviews transactions to confirm that goods and services were received as intended and that the associated receipts align with the cardholder's purchases.

By verifying proof of delivery, the A/BO helps maintain accountability and compliance with government regulations and DoD policies. This process serves as a safeguard against fraudulent transactions and ensures that taxpayer dollars are being spent appropriately. The A/BO’s oversight functions as part of a broader system of checks and balances within the GPC program, which is vital for maintaining the program's integrity.